Data Protection Policy
The General Data Protection regulations state that personal data must be processed and held according to six data protection principles :
- Processed lawfully, fairly and transparently.
- Collected only for specific legitimate purposes
- Adequate, relevant and limited to what is necessary
- Must be accurate and kept up to date
- Stored only for as long as necessary
- Ensure appropriate security, integrity and confidentiality
POLICY
The Adastra Bowling Club shall only hold personal information about each member as listed below:
- Title
- Names
- Address
- Phone number(s)
- e-mail address
- Date of birth
The data will be collected from Membership application and membership renewal forms which include a statement saying that by applying for or renewing membership the person gives consent for the information they provide to be held and used by the club in accordance with this policy.
The data is stored on the Club Secretary’s personal computer. This is classed as the authoritative electronic copy.
The Club Captain and the Club Treasurer will hold some but not all of this data on their personal computers to enable them to carry out the duties of their position.
Adastra Bowling Club will use such personal information to provide its members with information about club matches, events, operation and activities.
A fixture book containing a membership list with titles, names and telephone numbers will be given to all members.
Some data (Title, Name, address and telephone number) will be passed on to our governing bodies ( Sussex County Bowls and Bowls England) as a requirement of our registration as an affiliated club.
Contact information of members taking part in local competitions will be sent on to the competition organisers to be used for arranging matches.
Any member can enquire at any time from the Club Secretary what personal information is kept and request changes.